GEMSAS is an initiative of the Australian medical schools who are members of the GAMSAT Consortium:

• Australian National University
• Deakin University
• Flinders University
• Griffith University
• The University of Melbourne
• Monash University
• The University of Notre Dame (Sydney)
• The University of Notre Dame (Fremantle)
• The University of Queensland
• The University of Western Australia
• The University of Wollongong

A Project Advisory Group is the governing body of the GEMSAS Project; two project officers support the project and the computer software and system has been developed and is run by the Queensland Tertiary Admissions Centre (QTAC).  The website has been developed by Activ8.

GEMSAS Operations isn’t able to maintain adequate coverage of a telephone enquiry service this year.  Please ensure your enquiries by email (to info@gemsas.edu.au) are clear and precise so the officers can best assist you by email.

ARTS is the Automated Results Transfer System that allows academic results to be retrieved directly from participating university systems. This means as soon as results are loaded into a university system,  results can be retrieved and uploaded directly into GEMSAS. It’s both immediate and paper-free and saves you as the applicant the time and expense of ordering and paying for a paper transcript and then sending it to us. From our point of view we have immediate access to the most recent and validated data and can directly upload it electronically rather than having to manually enter subjects and grades.

GEMSAS allows applicants to list up to six medical schools in the order that they would like to be considered for entry.  They will be considered for their first preference and if they are unsuccessful (based on eligibility or merit) they will then automatically be considered for their second preference and so on,  down to their sixth preference.

 

For each preference, starting with the applicant’s most preferred course, GEMSAS will use medical school selection rules to determine eligibility and merit for an interview as well as an offer at the medical schools listed. Successful applicants will receive an offer of an interview and later, if warranted, an offer of a place for their highest eligible preference based on merit and the school’s quota. Please note - a maximum of one offer of a place will be made to an applicant, and this may not be at the school where the interview was held.

If you have recently received a letter from GEMSAS requesting additional documentation in support of your application, then please send the required information as soon as you can.  Post original transcripts (not copies or certified copies) to the GEMSAS mail box at:

GEMSAS Operations

PO Box 120

Kelvin Grove DC

Queensland 4059

GEMSAS allows applicants to list up to six medical schools in the order that they would like to be considered for entry. A school does not have to be listed as the first preference for the applicant to be considered by the school.

Starting with the first preference, applicants will be assessed and ranked according to each school’s specific selection rules. A computerised matching process will allocate applicants meeting the minimum requirements to an offer of an interview and later, if the applicant is competitive, an offer of a place to the highest listed preference for which they are eligible.

This matching happens concurrently for all applicants and all schools so every applicant will have been ranked for the schools for which they are eligible and will have been considered for each school on their preference list in order.

A maximum of one offer of a place will be made to an eligible applicant, and this may not be at the school where the interview was held.

If an offer of a place is not made in the main round of offers, the application remains in the system. Additional offers may be made during December and January after final results of applicants completing their qualifying degree are known. Applicants will not however be considered further for any preferences above the preferenced school at which they have been interviewed.

Examples

Applicant A has schools X, Y and Z on their preference list.

 

School X – not eligible (did not satisfy the minimum GAMSAT requirement)

School Y – is eligible, interviewed but does not rank highly enough

School Z – is eligible and ranks highly enough so receives an offer to school Z.

 

Example 2

Applicant B has schools V, W, X, Y and Z on their preference list. When offers are released:

 

School V – not eligible and not interviewed (did not satisfy the minimum GAMSAT requirement)

School W – not eligible and not interviewed (did not satisfy the minimum GAMSAT requirement)

School X – eligible, interviewed, did not rank highly enough for an offer

School Y – eligible, did not rank highly enough for an offer

School Z – eligible, did not rank highly enough for an offer

 

In December, school Y makes further offers and at this point applicant B is allocated to an offer of a place at school Y, but is not considered further for schools V and W. School X makes no further offers.

Please supply by email to info@gemsas.edu.au the following details so we can track you through all your study.

 

1.  Original or maiden name:

2.  Subsequent or married name:

3.  GAMSAT ID number:

4.  Student ID number from your undergraduate study:

Yes, the universities can see the order of your preferences but they are not concerned about whether you’ve put them first or sixth.  They understand that your decisions are often very pragmatic and have nothing to do with their popularity.

In the past preferences made a huge difference as it was a manual system where schools first looked at applicants who put them as first preference and then physically passed on the paper files on those applicants they didn’t choose to second preference schools and so on.  There were only three preferences and very rarely did an applicant get an offer at a third preference school – just due to the manual passing on and the time it took to do that between schools.

Qualifications in a foreign language must be documented by a certified copy of the original transcript and accompanied by a complete official translation in English.

The following organisations may be able to assist you with the official translation of foreign documents:

Institute of Modern Languages (IML)

Postal Address: Institute of Modern Languages, The University of Queensland, St Lucia QLD 4072
Business Address: Level 1, Joyce Ackroyd Building, Blair Drive, The University of Queensland
Telephone: (07) 3346 8200; Fax: (07) 3346 8211
Email: iml@uq.edu.au
Website: www.iml.uq.edu.au

 

Department of Immigration and Citizenship (DIAC) – Translating and Interpreting Service (TIS) National

This fee-free document translation service is restricted to certain categories of clients and to certain types of documents. You should check with DIAC for further information.

Postal address: GPO Box 241, Melbourne VIC 3001
Business Address: Casselden Place, 2 Lonsdale Street, Melbourne VIC 3000
Telephone: 13 14 50
Email: tis@immi.gov.au
Website: www.immi.gov.au

If you receive an offer you are taken out of the available applicant pool. You cannot be put back in even if you reject that offer. You are advised to put only schools and types of places that you are prepared to accept.

Unfortunately not.   GPA calculations will not be finalised until early August.  Please revisit this FAQ then for an update.

GEMSAS is an on-line system.  Your transcript information will be made available on-line for viewing by all the schools you have in your preference list.

If you attended a university participating in ARTS, you do not need to send any transcripts.  If you attended any other university, please send an original transcript to the GEMSAS PO Box (see below)

You need send only one original transcript to:

GEMSAS Operations
PO Box 120
Kelvin Grove DC
Queensland 4059

Your degree may not be accepted by all medical schools for the purpose of applying for graduate-entry medicine.  You are advised to check each school’s entry in the Admissions Guide or to contact the schools at which you wish to apply.

You need to include in your application, the names of other institutions at which you have studied.  For ARTS participating universities you don’t need to send original transcripts, but for all non-ARTS universities, please supply an original transcript to:

GEMSAS Operations
PO Box 120
Kelvin Grove DC
Queensland 4059

You don’t need to work out a GPA for the application. It’s only for your information so you can assess your likely competitiveness for the schools you are planning to include on your preference list.

GEMSAS will calculate a GPA for each of the schools on your preference list so there could be six different GPAs calculated for you. It would be very difficult for you to emulate the computer algorithms that do this.

GEMSAS will be able to use the 2012 results in calculating a GPA for those applicants whose semester 1 2012 results can be retrieved through the Automated Results Transfer System (ARTS).  If you attended a university that doesn’t participate in ARTS, you will need to send an original transcript to the GEMSAS PO Box by the due date of 8th June 2012.   This will include only those results available now – probably only up to the end of 2011. As soon as your semester 1, 2012 results are released you need to post these to the GEMSAS PO Box so they can be used in your GPA calculation.  Your GPA will be calculated using the results available. This will be sufficient for selection purposes, although your degree will need to be completed and often a specified GPA maintained in order for a conditional offer to be confirmed.

• If results are pass/fail, and credit for these subjects comprises less than 33.3% of credit points in any one year, only the other subjects will count towards the GPA.  For example, if there are eight 12.5-credit point subjects making one year of study (100 points) and 25 credit points are Pass/Fail subjects, a GPA will be calculated using the remaining 75 credit points for which results are provided.
• If subjects with Pass/Fail grades comprise more than 33.3% of credit points in any one year, the application will be forwarded to each of the schools in the applicant’s preference list for a calculation of the GPA for that year by the school.

If a combined degree has been completed, the last three years of the combined degree will be used to calculate the GPA.

If a combined degree has been commenced and the applicant has transferred to a single degree, the GPA will be calculated on the single degree provided the academic results clearly show which subjects are deemed to make up the single degree. Where this information is missing or difficult to interpret, all subjects in the final three years will be included, regardless of whether they are a component of the combined degree or the single degree.