Author Archives: catherine

Do I still need to email the Education coversheet if I have no supporting documentation? And are there any restrictions on the types of academic documentation accepted?

April 15, 2020

The Education coversheet will only be generated if you have selected a university that does not participate in ARTS, for ANY of your study.  The Education coversheet will not be generated if no original transcripts are required.

Your coversheet/s will describe in detail where to send your supporting documentation, deadlines for emailing the documentation and what type of documents can be accepted. It’s very important that you read your coversheet carefully.

We will only accept PDF or JPEG file formats, max 5MB. Word documents (.doc, docs, .rtf) are not accepted.

Please ensure all documents are scanned in colour and are a copy of the original hardcopy transcript and/or completion certificate. Scans must be clear, fully legible and includes any notes, codes or logos.

Scan each document separately and include both sides (front and back) if applicable. If your academic documents have information on both sides (even if it is generic information rather than your academic results), please ensure that you scan both sides of the document. Transcripts received from the same qualification can be combined into one file.

It’s very important you read the information on your coversheet/s as any incorrect documentation may delay the processing of your application.

The only digital transcripts we will accept are My eQuals. This is applicable only for Australian Institutions and New Zealand Institutions. My eQuals will be accepted provided the PDF is digitally signed by your institution and has the required security features, this includes the certificate key or blue banner verification.

For example, certified documents viewed in Adobe Acrobat Reader have a blue ribbon above the document stating: “Certified by the issuing education provider… all signatures are valid”.

To provide a digitally signed My eQuals PDF Transcript register for My eQuals and create a digitally signed PDF Transcript.

For any other overseas transcript, a digital transcript will not be accepted. We need a scanned copy of your original hardcopy transcript. (E.g. University of San Francisco with an escript/digital US Parchment transcript cannot be accepted.

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Categories: Application Process, FAQ

2020-21 applications Coronavirus COVID-19 update

March 23, 2020

2020-21 GEMSAS Applications Coronavirus COVID-19 update

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What is the definition of a Conversion degree and how will it be used?

March 28, 2019

For most institutions a conversion degree is a course that is not a genuine minimum three full-time year equivalent (FTE) qualification. If a Bachelor’s degree has a minimum three full-time equivalent (FTE) duration but the applicant has studied less than that period towards that degree because they’ve gained credit from prior studies from an Associate Degree, Advanced Certificate, Diploma or lower (lower than AQF level 7) this is not denoted as a conversion degree.

Exceptions:

For ANU a Conversion Degree is deemed as a Bachelor Degree which has credit or advanced standing from a level below AQF level 7 (e.g. credit or advanced standing from an Associate Degree, Diploma or TAFE level studies). Conversion degrees will be deemed as per the rules below:

  • If you have a Bachelor Degree with less than 0.375 FTE of credit from below AQF level 7, the award will not be deemed as a conversion degree and the credit will not be included in the weighted GPA calculation. The GPA will be calculated using the remaining results of which have been completed at AQF level 7 and above.
  • If your Bachelor Degree has 0.375 FTE (or more) of credit from below AQF level 7, the award will be deemed as a conversion degree. If you have a conversion degree, it cannot be accepted for admission and cannot be used for GPA purposes.

For Wollongong: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Deakin: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Macquarie if you receive credit from a program below an AQF level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted.

For the University of Queensland: Conversion degrees cannot be used as a first degree, but they can be used as subsequent degrees if an applicant has previously completed a three year bachelor level degree.

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Categories: FAQ, GPA Calculations

How will my overseas study be converted to an Australian equivalent scale?

March 28, 2019

GEMSAS uses an Australian 7-point grade point average scale to calculate GPAs. As many other countries use a different grading system, we may need to convert applicants’ grades to a 7-point GPA scale before their GEMSAS GPA can be calculated.

GEMSAS will take the actual results from applicants’ overseas university transcripts and use the institution grading information provided on the transcript to convert these grades to a 7-point GPA scale. To do this, we need to know the minimum required pass marks and the maximum achievable grade. GEMSAS will generally use the percentage grade where a transcript shows both a percentage grade and a letter grade.

If there is no information on a transcript regarding the grading scale, GEMSAS assessors may take further steps, such as researching the institution and checking the grading system on the institution’s official website, or using guidelines provided by The Department of Education & Training.  In some cases, we may request further documentation from applicants that confirms the grading system used by their institution. If you know the minimum and maximum marks you can use the GPA Calculator on the GEMSAS website.

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Categories: FAQ, GPA Calculations

How will GEMSAS determine equivalency of your overseas qualification/s to the Australian Qualification Framework?

March 28, 2019

GEMSAS assessors will review all overseas documents that are received and determine the equivalent level of the qualification under the Australian Qualifications Framework (AQF). Often, this means confirming that a Bachelor degree studied overseas is equivalent in educational level to a Bachelor degree completed in Australia. However, GEMSAS will also assess other types of post-secondary overseas qualifications claimed by applicants, such as postgraduate studies and exchange programs.

For all overseas assessments GEMSAS uses the Australian government’s Department of Education and Training Qualifications Recognition Policy Unit (previously known as NOOSR/AEI NOOSR) guidelines and UK NARIC for verification and level equivalency. Where GEMSAS is unable to determine the equivalent level of a qualification using these guidelines, the assessment is passed to the institution/s to which the applicant has applied.

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Categories: FAQ, GPA Calculations

I have not received an offer in the main round – what happens now?

March 28, 2019

If you do not receive an offer of a place in the main round of offers after interview, your application will remain in the system.  Additional offers may be made during December and January after final results of applicants completing their qualifying/key degree are known.

It is NOT possible for applicants to change their preferences after the application closing date.

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Categories: FAQ, Offers of Places

How can I update my personal details after I have submitted my application?

March 28, 2019

After you have completed your application you can update your gender, previous names, email, postal and/or residential addresses by logging back in to your application at applygemsas.edu.au and updating details in the Account, Personal Details and Contact Details sections.

If you need to advise GEMSAS of an error in your Date of Birth or Aboriginal or Torres Strait Islander status, or a change to your current name or citizenship details, please email info@gemsas.edu.au and include your GAMSAT ID along with the updated information.

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Categories: Application Process, FAQ

I’m still studying this year; do I need to submit a 2020 transcript?

March 28, 2019

Yes. Applicants completing their qualifying/key degree in 2020 will be assessed on the basis of the information available at the time of application.  Regardless of whether the Institution that you are applying to has decided to exclude 2020 results in GPA calculation you still need to provide GEMSAS with a transcript if you have studied at a non-ARTS or Overseas Institution. For Institutions using 2020 results these will be included in the assessment for interview if they are available at the time of assessment.  

If your results are from an ARTS university, your Semester 1, 2020 results will be electronically retrieved during June and July.  If you have any unpaid fees at your university we will not be able to retrieve your results until these have been attended to.  Please do this ASAP.

For study at a non-ARTS university, in Semester 1, 2020 please supply a scanned copy of your original transcript as soon as possible to GEMSAS-academic@vtac.edu.au.  Please email the required transcripts and/or completion certificate by 17 July.

Applicants completing their degree in 2020 will only be offered an interview if the GPA at the time of application meets the required level.

Such applicants should also note that while decisions on interview offers will be made on the basis of results available at the time of application, final 2020 results may be used to determine offers of a place. Refer to each school’s entry in this Guide for more information.

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I can’t see my coversheets for submitting supporting documentation

March 28, 2019

As your application progresses, a menu item “Coversheets” will appear on the left of your screen. Coversheets are generated according to your selections and responses.  You can view the coversheets that you will be required to submit with supporting documentation, but will only be able to access them once you have submitted and paid for your application.  To access your coversheets, after you have submitted and paid for your application, log into your application and select the Coversheets button on the My Applications page.

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Which GAMSAT scores will be acceptable for entry to GAMSAT Consortium medical schools?

January 18, 2017

The May 2020 GAMSAT results are valid for application in 2020, for entry in 2021.  GAMSAT results are valid for two years, i.e. if you sat the May test in 2020 you may use the results obtained to apply for a graduate entry course commencing in 2021 and/or 2022.  If you sit the September test in 2020 you may use the results obtained to apply for a graduate entry course commencing in 2022 and/or 2023.  Please see the ACER Information booklet which includes details to the change in date and process for the March 2020 sitting https://gamsat.acer.org/files/GAMSAT_Info_Booklet_May_2020.pdf

There is a very helpful table on the GAMSAT website that shows the validity of all the GAMSAT tests.
http://gamsat.acer.edu.au/results/currency-of-results

 

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Categories: Application Process, FAQ

Changes to rural criteria

March 18, 2016

There have been changes made to the rural criteria for 2017 entry. Please see the following page on our website for details – http://gemsas.edu.au/gemsas-processes/

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